Seven Springs Owners Association
Minutes
August 21, 2006
Present: Patricia Swart - President, Pete Roybal - Vice President, Roy Jewell - Secretary/Treasurer, Matt Maxwell - Director at Large, Peter Disher - Director at Large, Jim Robson - Realty One and Meeting Minutes-Shirley Garcia, CPS. Four homeowners were present.
Meeting Called to Order: 19:02
Guest issues/questions:
a) G24: Needs paint for patio, would also like anchor bolts to be checked on patio.
b) G16: Question on payment coupons. Continue to use old coupons, send to Realty One.
c) C10: Glad to see speed bumps. Need advice on materials to use to replace existing patio. Question on when the stairs are going to be painted. Painting is on the repair list, currently stairs are being repaired.
d) G6: Zone valve needs replacing, it is the owner’s responsibility. Pete Roybal has valves, but cannot install due to conflict of interest. Owner can purchase a valve from the association, but will need to contract outside the association for valve replacement. Owner also needs a pool key application.
Meeting Minutes: July 21, 2006 meeting minutes, Pete Roybal motioned for approval, Roy Jewell second the motion, board approved.
Financial Statement Review: Jim Robson from Realty One reviewed statement with Board. Board suggested listing parking permits as a line item on statement as a separate category under profit and loss.
Accounts Receivable Listing: Jim Robson reviewed with Board. Matt Maxwell requested a list without the credit balances listed. Roy Jewell and Pete Disher requested that Jim generate two lists, one without the credit balances and one with all balances listed.
Transactions: Board would like a breakdown of professional services, to include payment for services for meeting minute recording. Invoices to be sent to Realty One.
Pat Swart to give Jim Robson information from the Denver Clerk Recorder regarding Hodel Trust.
Pete Roybal motioned to approve financials, Pete Disher second the motion, Board approved.
New Business:
Ÿ Roy had completed the reconciliation of the account at Key Bank, documents provide to the Board for review.
Ÿ Auditor had started auditing the books when association was under Condo Care. Roy Jewell to call auditor to continue work.
Ÿ Association did not receive individual folders for each unit from Condo Care. Need to look at leases month to month.
Ÿ Soda Machine: Green vending needs a contract to supplement the electrical usage for the machines. Price of soda raised to $.75, currently no revenue has been given back to the association. Pat Swart to send Jim Robson at Realty One contact information.
Ÿ Board discussed satellite dishes. Per recommendation from Jim Robson, Association needs to have the policy in writing. Currently all satellite dishes are to be mounted on the building, not on the roof. Research is needed to investigate what is defined in the City codes.
Ÿ Pete Roybal requested that an invoice be sent to Comcast for damages. Access doors are locked; Comcast is prying doors open causing damage to doors and locks. Still waiting for contract with Comcast.
Ÿ Pete Roybal reviewed the broken concrete areas: I-7 slab replaced, I-8 concrete slab needs replacing. Pete Roybal proposed replacement. Pat Swart motion for a vote, Matt Maxwell second the motion, Pete Roybal abstained from vote, Board approved.
Ÿ Pete Roybal presented photos of damaged Dumpster enclosures to the Board. Allied Trash Company has damaged the Dumpster enclosures, a representative from Allied is scheduled to inspect the damage on Tuesday, August 22. Other observation of problems with Allied, drivers sometimes leave the dumpsters outside the designated areas.
Ÿ Pool Closure: Board discussed the suggestion of leaving the pool open after Labor Day, cleaning would be performed every other day. Suggestions of pool possibly closing in Mid September. Pete Disher proposed leaving the pool open to September 15, weather permitting, and possibly look at future openings of the pool earlier and closing of the pool later than previous practices. Pat Swart second the motion, Board approved.
Ÿ Cleaning Service: No complaints on laundry room. Stair cleaning reviewed, additional cleaning in the corners. Residents are happy.
Ÿ Fence Update: Joint venture with Water’s Edge in splitting the cost. Split Rail Fence Company problems: gate is not correct, nails were used instead of screws on fence, contract specifies using deck screws. Holding check until correction work is completed.
Ÿ Speed Bumps: Current installed bumps are needing paint, to be scheduled.
Ÿ Ground Floor Units: Steps were shifting, re-anchored steps to the floor.
Ÿ Boiler Inspections: All boilers passed except one, Building D. Multiple issues, work was completed to correct violation.
Ÿ Building I: Stairway hot, no airflow, residents requesting a fan to move air out. Resident’s A/C is not getting the proper airflow due to no airflow in stairway. Pete Roybal proposed installation of fan, Jim Robson suggestion of getting additional bids, Pete Disher proposed two additional bids.
Ÿ Jim Robson: Resident call into Realty One. Complaint of weeds on North side of Building E. Resolution: New sprinklers have been installed, landscapers are in process of correcting.
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Ÿ Next board meeting, September 18, 2006, 7:00 pm, location: Clubhouse.
Meeting adjourned: 20:26
Executive Session:
The minutes may be posted on the web-site or distributed prior to the board approving the minutes.