SEVEN SPRINGS OWNERS ASSOC.
MINUTES
DECEMBER 15, 2003
Present: Patricia Swart, Matt Maxwell, Paul Drda, Roy Jewell and the Agent Mike Crowley. Miste Adair and Pete Roybal were not present.
Patricia called the meeting to order at 7:00 P.M.
The November 17, 2003 Board minutes were approved as submitted.
The November 30, 2003 financial statements were reviewed and discussed. The statements were accepted as presented subject to audit.
The Agent informed the Board that the letter advising the membership of the assessment increase had been mailed.
The Agent provided Paul Drda, the Treasurer, the audit and related sections and comments made by the auditor. The audit was accepted as provided by the auditor. The Agent will clarify a point regarding the funding of reserves. The income tax returns were also reviewed and the Agent will send to Paul Drda the necessary checks for payment of the income tax that is owed by the association. The Board accepted the engagement letter from Tom Weidner and Associates to prepare the 12/31/2003 audit and tax preparation. The Board also accepted the proposal by Tom Weidner and Associates to accomplish the 2001 income tax returns that were not prepared by the previous auditor.
The Agent informed the Board that the work was scheduled for the joist replacement on a balcony in building A.
The Agent informed the Board that when the construction crew was accomplishing the waste line repair to building H they hit a high voltage power line that was not properly marked by the company responsible for the locating.
The Board reviewed letters from two homeowners; the Agent will contact the two owners and convey the Boards comments.
The Board discussed the installation of sump pumps in the vicinity of the boiler rooms since many of the boiler rooms are below grade and can accumulate rain water and can also incur flooding when there are leaks in the boiler rooms. The on-site maintenance people, John and Tony will install the sump pumps.
Paul Drda informed the Board that the web-page contained coupons for the convenience of owners who would like to use them as a reminder to make their monthly payments.
The Agent has asked for a bid to install block dumpster enclosures. Matt will price out concrete and brick. The Board will make a decision at the January Board Meeting.
The Agent was directed to send a couple of violation notices to owners.
The Agent will order some anti-graffiti paint for the new sign and higher wattage light fixtures will be added to the new sign.
The next Board Meeting is scheduled for January 19, 2004.
The Board went into Executive Session to discuss the delinquent accounts.
With there being no further business the meeting was adjourned.
Respectfully Submitted,
Mike Crowley, Agent
THE MINUTES MAY BE POSTED ON THE WEB- SITE OR DISTRIBUTED PRIOR TO THE BOARD APPROVING THE MINUTES.