Meeting Minutes

Seven Springs Home Owners Board of Directors Meeting

January 20, 2003 

 

Attendees:      Deanne Drda                           Paul Drda                    Brian Michael

                        Pat Swart                                 Pam Thomas               Matt Maxwell

                        Mike Crowley                        

Meeting Commenced:  7:06 p.m.

 

1.  Front Range Patrol

·         Representative attended, discussed procedure (that every call reported), lighting issues, car towing, littering, car break-ins, hotline calls, problems in building “I”.

 

2.   Tenant Issues             

·         Brent, H5, parking permit issues.  Has company vehicle, always different.                 

·         Question re who responsible for outside light. If the light is not controlled within the unit, it is not owner responsibility

·         Discussed a call received asking about window replace.  Pat Swart motioned any color window that’s complimentary be approved.  Motion passed, no opposition.

·         Peter Roybal, B5, new owner, will be tenant occupied.  Has a retaining wall proposal, he explained, discussion followed.

·         A tenant who has been evicted was recently observed on property.

           

3.  Minutes

·         Pat Swart motioned December minutes be approved as amended; 2^nd by Brian Michael.  Motion passed

 

4.         Review Financial Statements

·         B-16 cleaning bill.  Key People turned their bill over for collections.  Deanne will contact them, checked their status with the Better Business Bureau

·         Discussed necessary bank transfers, some banks not willing to accept accounts

 

5.         Maintenance Issues

·         Reviewed letter from owner Re John’s good work                                      

·         Fence at NW corner of ‘J’ building, kids jumping fence, ripped out      

·         Split rail fence by ‘C’ building, discussed options      

·         Discussed lack of sod, water                   

·         Board members decided to meet at property on Friday 2/7/03 at high noon at clubhouse for site inspection.

·         Discussed possibility of meeting with trash service on same day to discuss issues

 

6.         B-16

·         Discussion of who attend closing to sign documents.

·         Board signed a letter for title company giving Mike Crowley permission to sign documents at closing        

 

7.         New Business

·         Deanne encouraged board members to attend boot camp at Orten & Hindman

·         Automatic Laundry discussed

·         Discussion fire department’s new policy of charging for inspections

·         Request to waive $50 fee for lost parking permit rejected

 

Meeting Adjourned at 9:27 p.m.                           Minutes taken by Pamela Thomas