September 16, 2002 -
approved on Nov. 18, 2002
Attendees: Deanne Drda
Paul Drda
Brian Michael
Pam Thomas
Pat Swart
Mike Crowley:
Condominium Care
Meeting Commenced: 7:10 PM
Unit A1: has roof leaks and has damaged the drywall. We have noticed that this is a continuous problem. May need to add more down-spouts. We will get MIRR Maintenance and roofing contractor to look at the roof. Other areas experiencing problems A22, A13
Unit A10: Smelly tap water. We will check the boiler other physical plant items associated with water delivery to building.
F2 and D20: Did not show for their hearing on dogs on premises. Fines will be levied as per letter. F2 has gotten rid of the dog and removed the grill.
2. No minutes to review.
3. Review Financial Statements
We were under budget in fuel costs.
No problems on the income or expense side.
We are looking at alternative Auditors due to poor performance of the current Auditor. We will hire Thomas Weidner to provide our Tax/Auditing services. We will hire him for audit and tax returns for 2002 and 2003.
4. Automatic Laundry
Will present during the November meeting.
5. Sign additional forms for B-16 listing.
Done. Signed by Brian Michael
6. Snow Removal Bids.
Our current provider of landscaping services has performed very poorly. Had the contract to do the snow removal. Typically can’t separate landscaping from snow removal.
We are stuck with Turf Management to fill the snow removal contract.
We need to look at our landscaping contract now so that we can have a back-up for Turf Management.
7. Front Range Patrol Proposal
Wayne Cunningham – Director of Operations. Wants to us to give them a requirements document on how to handle the security.
Have FRP stop at each building introduce and leave card. Distribute some type of flyer advising that we’ll be visiting X numbers/week.
8. John’s new phone number is not to be published. 303-985-2616
9. Deep root watering program.
Need to investigate have this put in in-case we have a no-watering ban.
Will have numbers in November.
10. Building A water problems.
See tenant issues.
11. Prepare for annual meeting – Accomplishment List
ACCOMPLISHMENTS
Signage
Parking lot swept and remarked
Directors’ Bulletin Board
Reserve Analysis
Reduced HOA fees
Increase reserves by $161K
Seven Springs Web Page
Resolved B-16 unit and listed for sale
Paid off unit G13
Good control of HOA fee delinquencies
Improve security
Pet policy enforcement
GOALS
Evaluating Security
New front entry sign
Lighting survey
Retaining wall repair
Building painting
Coordinated community efforts
Zone valves check and replacements
Clean-up day
Balconies
Smoke detectors
Dumpster upgrades
Clubhouse upgrades
12. Other new business
Building D and F has a problem with sprinkler systems.
Concrete work may be required around Building A – unit A1 has the most problems.
Need downspout cleaned on clubhouse
Walk bridge between C and D building needs repaired
13. Next meeting – October 21, 2002 – Annual Meeting
14. Executive Session
Adjourned: 9:26PM