Seven Springs HOA
Monthly Board of Directors Meeting Minutes
9-17-2001

***Pending 10-15-2001 Approval***

Meeting called to order at 7:09 p.m.

Present: Mike Crowley, Agent; Pat Swart, Paul Drda, Peter Disher, and Deanne Drda, Board Members; six owners/residents

Absent: Dennis Severson

1. The Board addressed guest concerns:

· Several guests who have their mortgages serviced by Mortgage Loan Company attended the meeting to register their formal complaints for receiving a late fine from the HOA because their dues (though paid by them to Mortgage Loan Company on time) were not paid to the HOA on time. The owners feel that they should not be held responsible for Mortgage Loan Company. The owners were asked to defer their comments as this topic is on the agenda for resolution. See item 5 below.

· One guest requested clarification of the parking policies and suggested that enforcement of non-resident vehicles violating the parking regulations will be impossible. Below are some clarifications:

ð In the case of multiple violations by the same vehicle, as has always been the policy, the vehicle may be towed.

ð Parking on the public street is not controlled by the HOA

ð The one and only reason for HOA control of parking permits is because of the on-going problems in the E/F lot where there are fewer parking spaces than there are residents. If all residents using these lots would keep their neighbors in mind and not park multiple vehicles or stored vehicles we could go a long ways towards an improved sense of community, not to mention saving everyone a great deal of money

· The Board was reminded that it has failed to complete a project (the painting of the stairwells) as promised for the last year. (This project has been downsized to cover painting the stairs and touch-up painting, as necessary.) Several guests also mentioned that some of the stairwells are in need of repair before they are painted. This issue will be prioritized by the Board.

2. The Board approved the August meeting minutes as recorded.

3. The Board reviewed the financial statements and payables. Paul Drda, treasurer, signed checks.

4. Mike provided a finalized copy of the 2001/2002 budget. (The water/sewer number was blank in the last copy.)

5. The Board voted to waive the $25 late fee for Mortgage Loan Company customers for the month of August (only). The September dues have been received on time and it appears that Mortgage Loan Company will make future payments prior to their due date. The dues payment system is now modified so that it's fair for all owners.

6. The Board reviewed the project to issue all new parking permits. Turn out for issuance of new parking permits was poor. Most owners will now have to process their parking permit applications through the mail via Condo Care. The permits, database and paperwork are being transferred to Condo Care on Tuesday, September 18, 2001. As a reminder, owners or designated property managers must request the permits.

7. Mike presented contracts from two CPAs, Thomas R. Wiedner and Beichle & Associates, Inc., for audit and tax preparation services. These contracts are not required immediately and will be reviewed for a decision next month.

8. Mike presented a snow plowing agreement for this winter. There are a few issues to resolve. The contract needs further review. Meanwhile, the Board granted interim approval in case it snows.

9. New Business:

A. The Board reviewed several newsletter articles that will be included in the mailing for the annual meeting. The proxy will include the following names for consideration for the two open Board positions. Write in candidates are also allowed. Deanne will finalize the copy and Mike will mail the information.

B. The Board discussed information needed for the annual meeting. Pat will provide laminated copies of past budgets for review, along with extra copies of the Rules and Regulations. Past minutes need to be approved. Paul has copies of all of the proposed minutes, except those from 1998.

C. Tony McCullough, our potential security advisor, signed the Release Form presented last month.

10. The next meeting will be the annual meeting on 10-15-01.

11. The board went into an Executive Session to discuss delinquent accounts.

12. Meeting adjourned at 9:55 p.m.