Seven Springs HOA
Monthly Board of Directors Meeting Minutes
8-20-2001

***APPROVED***

Meeting called to order at approximately 7:03 p.m. by vice president, Peter Disher

Present: Mike Crowley, Agent; Dennis Severson, Paul Drda, Peter Disher, and Deanne Drda, Board Members; two owners/residents

Absent: Pat Swart (Pat arrived later)

1. Guest concerns addressed:

· A complaint was filed regarding a resident who has been (accidentally) flooding her neighbors when watering the plants on her balcony. The residents who've been flooded have been unable to get the attention of the resident who'd been flooding them. The board prefers to have individuals resolve issues like this themselves. Due to the specific circumstances, the Agent will send a letter addressing the issue to the resident who's been causing the problem.

2. Approved July meeting minutes as recorded.

3. Reviewed financial statements and payables. Paul Drda, treasurer, signed checks.

4. Postponed the approval of the Release Form for Tony McCullough, our potential security advisor, until next month to allow review time. This same form may be used for all association volunteers.

5. Mike presented a sample violation letter that will be used to notify owners and residents of violations. A couple of minor modifications were made to the Rules and Regulations. Updated Rules and Regulations will be made available in late August, as the Parking Permits are replaced.

6. Mike provided a copy of an article by Orten & Hindman regarding covenant enforcement.

7. Reviewed the latest version of the 2001/2002 budget. All voted in favor of passing the following increase to allow for added utility costs. (It is less than the increase this summer because the added amount will be spread over 12 months instead of 3.)

2002 Assessment Summary
	1 BR	2 BR
July 2001 Base Assessment	$ 92.06	$ 131.02
added amount to Maintain Reserve	$ 6.46	$ 9.20
Increase Reserve (paid thru Sept., 2002 only)	$ 16.11	$ 22.92
2002 Utility Assessment Increase	$ 10.76	$ 15.31
total	$ 125.39	$ 178.45
total without "Increase Reserve" - if paid in lump sum	$ 109.28	$ 155.53

· There is not an updated Reserve Fund Analysis; the latest one will still be used though there is some concern about items that may need to be added. An updated analysis was requested by the Board and is in process.

8. New Business:

· Miscellaneous maintenance issues and violations were discussed with Mike.

· As usual, the pool will close after Labor Day, on Tuesday, September 4, 2001.

· The following issues were discussed regarding new parking permits:

ð Paul created a tool to keep track of parking permits and information necessary to check permits in the lots

ð Paul to work with Mike and his staff on processes related to issuing and maintaining the parking permit database

· The next mailing will include a brief newsletter, proxy for the annual meeting and budget information. The information to be sent will be reviewed and finalized at the next meeting.

9. The next meeting will be 9-17-01.

10. The board went into an Executive Session to discuss delinquent accounts.

11. Meeting adjourned at 8:55 p.m.