Seven Springs HOA
Monthly Board of Directors Meeting Minutes
7-16-2001

***Approved***

1. Guest concerns addressed:
   • Grills on decks clarified:
   • A gas grill that uses one pound (or smaller) bottles is acceptable. Two additional 1 pound tanks may also be stored on the deck.
   • A gas grill used as a charcoal grill is not acceptable.
   • The Board waived the Violation Fee for one Owner who received violations but proved that they meet the legal criteria for grills. The Fee for another Owner will be waived if the resident complies by the end of the month.
   • Another fee was waived because it was a first violation; a warning should have been given first. Any subsequent violation will require a fine.
   • Trash around the dumpsters continues to be a problem.
   • Mortgage Loan Company billed their Mortgage holders for July's special assessment after telling the Board that the Board should collect the assessment. Duplicate payments received by Seven Springs will be returned directly to the owners.
   • Problems need to be addressed either with the board or our Agent, Condo Care, not with the on-site maintenance personnel. The preferred method is to call Condo Care at (303)850-7766 and leave a detailed message with a call-back number.
   • The brick wall near J Building is collapsing and in need of attention.
   • An owner suggested that the Violation Form should more specifically address the issue, especially when the owner is not living in the unit.
   • Moving in and our of some building is difficult due to the limited access from the parking lots. A "loading zone" was suggested and will be considered.
2. Approved June meeting minutes as amended.
3. Reviewed financial statements and payables. Paul Drda, treasurer, signed checks.
4. Updated Rules and Regulations will be made available in late August, as the Parking Permits are replaced.
   • A special meeting of the Board will be held on August 15 to coordinate replacing parking permits and holding an ice cream social.
   • Parking permits will be reissued to OWNERS as follows:
   At our ice cream social at the Club House and pool on Saturday, August 18^th, 1 - 4 p.m.
   At the Club House on August, 22^nd, 23^rd, 29^th or 30^th from 7:00 to 8:00 p.m.
   During September from our Agent, Condominium Care, via the mail
   • The Board will provide revised Rules and Regulations, including parking regulations.
   • Owners must be prepared to provide: proof of condominium ownership and a copy of each vehicle's registration.
   • Only two permits will be issued per unit; additional vehicles must be parked in visitor spaces.
   • RESIDENTS need to provide copies of vehicle registration to their owner/manager.
   • OWNERS and RESIDENTS, are invited to an ICE CREAM SOCIAL at the Club House and Pool on Saturday, August 18th, from 1:00 until 4:00 p.m.
5. A larger bulletin board is needed near the mail boxes to display information from the Board. Mike will research options.
6. Regarding bids:
   • It was suggested that the stairs need complete painting but the stairwells only need to be touched up. Mike will have the bid amended. The work should be done in August and September.
   • The bids to replace the wall on the south side of the main parking lot with concrete or landscape blocks are very expensive. Bids will be requested to simply replace the timbers. This item is not part of the budget and would be funded from Reserves.
7. 2001/2002 Budget influences:
   • Add a budget item for increased security
   • Modify the laundry numbers
   • Remove G-17 mortgage; keep the Association dues
   • Modify the Reserve Analysis to include: the south wall, security lights, update of G-13, update of Club House, and concrete sub-floor repairs.
8. New Business:
   • Miscellaneous maintenance issues were discussed with Mike.
   • Next month the Board will discuss authorizing an audit.
   • Mike will provide a document from Orten & Hindman regarding enforcement of covenants, which will be used to refine the process of sending violation letters in hopes of improving compliance.
   • The Board would like to solicit vendor services from Seven Springs owners and residents. (All vendors must be fully insured.)
9. The next meeting will be 8-20-01. A special meeting to plan reissuing the parking permits will be help on 8-15-01.
10. The board went into an Executive Session to discuss delinquent accounts and an employee review.