Seven Springs Owner Association

Annual Meeting Minutes

October 16, 2006

Current Board Members: Pat Swart – President, Pete Roybal – VP, Roy Jewell – Sec./Treasurer, Matt Maxwell – Chair at Large, Peter Disher – Chair at Large (not in attendance).  Jim Robson – Realty One and Shirley Garcia, CPS were also present.

Meeting Called to Order: By Pat Swart - President: 7:04 p.m.

Pat Swart – President, asked members to continue to conduct the meeting in an orderly fashion.

Annual Meeting Minutes from 2005: Minutes were handed out to guests.  Meeting Minutes were taken from former management company, Condo Care.  Since representative is no longer associated with the Seven Springs Owner Association, Pat Swart - President motioned for approval of minutes, Roy Jewell – Sec./Treasurer second the motion, vote was made to approve the Annual Meeting Minutes for 2005.

Recap of Past Year’s Accomplishments:

Pat Swart – President

• New Management Company
• New Fence between Seven Springs and Water’s Edge properties
• Removal of dead trees
• Community Garden
• Comcast issue, communication issues for new cabling for complex
• Halloween candy hand out, plus Christmas party for the children living in the complex, becoming regular events

Pete Roybal – VP

• Took over maintenance program for complex
• Boiler repairs made to stabilize boilers for safety
• Main 16” sewer line cleaned out, reduced service calls
• Urgent issues were addressed, complex is stabilized, took one year to straighten out the maintenance issues.
• Pete would like to hand over the maintenance to someone else, but would like to continue to monitor the repair work.

Roy Jewell – Sec./Treasurer

• Held cost down, no increase
• Owners still not paying dues, poor collection rate.

Guests Questions/Comments:

A7

• Fence is falling apart in front of C Building.
• Previous owner (A6) dug for flowers, now concern that digging has caused flooding.
• Question of possibly getting cable in bedroom.
• Question on Section 8 being allowed in the complex as rental units by owners.  Association cannot control due to Fair Housing Act, enforced by County, City and State.
• Question on repaired flooring; the fire barrier is falling apart. Owner has to notify association of problem.
• Noise from other unit, advised to place a complaint with the Police Department.

C7

• Salt on walkway, C Building gets slippery.  Management will address the issue with the Snow Removal Company.
• Pets – Would like to revisit and would like to vote to change the rules and regulations.  Currently there is one dog registered as an ADA animal. Letters were sent out to residents who have been reported on having pets.  Asked Board and owners present to vote to send a letter to owners to hold a special meeting to vote to change the rules and regulations.  The vote has to come from the owners; the Board alone cannot make the change.
• Parking Permits, still a problem, owner/tenants need to follow the rules.  Comment/suggestion from another owner, C21 and F18, three tenants do not have parking stickers.  Should have a lease or deed to have a sticker, it would be easier to get cooperation. 
• Question if it was OK to install a vent for a dryer out of the building.  Answer, no exterior vents are permitted in the complex.

G11

• Steps look bad, possible to add tread.  Board and Realty One response: adding tread is expensive and also a liability – slip and trip hazard.
• Need account number for Realty One to make payments.  Response: The unit number is used for payment.

B1 –

• Status on light outside of building, the sensor was not fix per the owner.  Board response: The light has been repaired. Owner was asked to leave the meeting due to use of inappropriate language.

Other Questions to the Board:

• The windowpane in the stairwell has not been replaced; it would help keep the dirt out.
• Who cleans the steps and Laundry room?  Answer: Time Creations have the contract, Board to contact the company to send someone out to clean the areas.
• Can the sliding doors be replaced with French doors?  Answer: No, it is against covenant, the unit that is reference was sold by the owner, and the Board did not approve the work.
• Question on window screens flapping, a letter was sent to the owner to repair the screen.

Vote for Animal Policy Change Letter:

Pat Swart – President asked the members present to put to a vote if a letter is to be sent out to the owners to change the animal policy.  Four members approved, a majority voted no to sending a letter to change the animal policy for the complex.  Currently if someone reports an animal cat or dog, a letter is sent to the owner.  After the first letter, any additional letters bring a fine of $25 for the 2^nd letter, double the fine for the third letter and double the fine for the fourth letter.  To report the violation, a note can be sent to the board or the infraction can be reported to Realty One.

Nominations for two positions on the Board, both positions were for three-year term:

Peter Disher – Peter was not in attendance but had asked prior to the meeting to put his name as a candidate for one of the open board positions. Pat Swart motioned, Roy Jewell second the motion

Norma Kohlhase motioned to nominate self, Jay Cismaru second the motion

Dennis Severson motioned to nominate self, Pete J. second the motion

Jay Cismaru motioned to nominate self, Rick second the motion 

Ballots handed out to vote for two people.

Brief presentation from candidates:

Jay Cismaru, Financial responsibility/accountability to make sure owners get a good return, make sure the money is spent well, receive three bids for contracted work.  Need to get an aggressive attorney to make sure collections do not become delinquent.

Norma Kohlhase, Lived in complex ten years, wants to get involved.

Dennis Peterson, Know many people, has been on the Board before for five years.

Voting Instructions: Ballots to contain only two names, if more than two names listed, vote is void.  Do not put voter’s name or unit on the voting ballot.  Volunteers to count the votes were asked, J1 and F5/H9 counted the votes.  Instructions to the volunteers, not to give the number of who won by how many votes, but by who had the most votes.

Voting Results: Peter Disher and Norma Kohlhase were both elected for three-year term, 2006 – 2009.

Pat Swart asked members for their continued support and participation for every board meeting.

Meeting Adjourned at 8:20 p.m.